Know your staff are really on site
OnSite is a biometric time and attendance system that uses facial recognition and GPS geofencing on your employees' own smartphones. One tap to clock in, no fingerprint scanners to buy, and no more buddy punching.
Everything you need for accurate attendance
OnSite combines biometric identity checks with location proof, so every sign-in record tells you who, where and when.
Facial recognition clock-in
A quick selfie is compared with the employee's reference photo. Choose a face check only on a new phone, or at every sign-in and sign-out.
GPS geofencing
Pin every work site with its own radius. Each sign-in records the location, address and distance from the site, so off-site clock-ins stand out.
Device binding
Each account is linked to one phone. Moving to a new phone requires a face match, and the old phone is signed out automatically.
Live attendance dashboard
See who is on site right now, review history by person or site, and export attendance to CSV for payroll.
Custom workflows
Add store-visit checklists, promotion logs, photos, manager signatures and sign-out questions to match how your teams work.
Simple staff admin
Import staff and sites from a spreadsheet. Reset a phone or reference photo with one click, and approve first-time photos by WhatsApp code or manager approval.
Biometric sign-in in three steps
Your company adds the employee
Add the person's mobile number and work sites in the OnSite web app, or import a whole team from a spreadsheet.
The employee registers with a selfie
They install OnSite, enter their number and take one selfie. No passwords, no OTPs to remember. That photo becomes their biometric reference.
One tap to sign in and out
At work they tap Sign in. OnSite confirms the location against the site geofence, checks their face when needed and records the time.
OnSite vs traditional attendance systems
Why mobile biometric attendance beats paper registers and wall-mounted fingerprint clocks for teams spread across many sites.
| Paper register / PIN | Fingerprint clock | OnSite (face + GPS) | |
|---|---|---|---|
| Stops buddy punching | No | Yes | Yes |
| Proves the person was on site | No | Only where the clock is installed | Yes, GPS at every sign-in |
| Hardware per site | None | Device, power, network | None, staff phones |
| Works for field and mobile staff | Partly | No | Yes |
| Contactless and hygienic | No | No | Yes |
| Live records for payroll | Manual capture | Often | Yes, with CSV export |
Built for teams that don't sit at one desk
Retail merchandising & promotions
Promoters and merchandisers sign in at each store, log promotions, capture photos and get store manager sign-off.
Security companies
Prove guards arrived for their shift at the correct client site, with a face match that stops shift swapping.
Construction & contracting
Track crews across building sites without installing clocks at temporary locations.
Cleaning & facilities management
Verify staff placed at client offices, malls, hospitals and schools.
Field sales & technicians
Record visits to customer sites with time, place and a short report.
Hospitality & events
Manage casual and shift workers across venues with accurate hours for payroll.
Biometric data handled responsibly
Facial recognition is powerful, so we treat it with care. OnSite is designed around South Africa's Protection of Personal Information Act (POPIA).
- Location is read only when staff tap Sign in or Sign out, never in the background.
- Face matching by Amazon Rekognition, with no face collection created and opted out of Amazon using images for training.
- Encrypted connections, private databases and no advertising.
- Staff can ask to see, correct or delete their information.
For employers
Your company stays the responsible party under POPIA, and RedRok processes data as your operator. Our privacy policy explains to your staff exactly what is collected and why.
For employees
OnSite never reads your contacts, messages or files. It uses your camera and location only for signing in and out at work.
Biometric attendance questions, answered
What is a biometric time and attendance system?
A biometric time and attendance system records when employees start and finish work using something unique to each person, such as their face or fingerprint, instead of a card, PIN or paper register. Because a biometric cannot be shared, it stops one employee clocking in for another (buddy punching) and gives you reliable records for payroll.
Do I need to buy fingerprint scanners or biometric clocks?
No. OnSite uses the camera and GPS on your employees' own smartphones, so there is no biometric hardware to buy, install, power or maintain at each site.
How does OnSite prevent buddy punching?
Each employee's first selfie becomes their reference photo. The account is tied to their phone, and on a new phone (or at every sign-in, if you choose) a new selfie is compared with the reference photo using facial recognition. If the faces do not match, the sign-in is refused.
Does OnSite track staff location all day?
No. OnSite only reads the phone's location at the moment the employee taps Sign in or Sign out, to confirm they are at their work site. There is no background tracking.
Is OnSite POPIA compliant?
OnSite was designed around the Protection of Personal Information Act (POPIA): it collects only what attendance needs, encrypts data in transit, does not sell or advertise with data, and lets staff request access, correction or deletion. Your company remains the responsible party and RedRok acts as operator.
Which phones does OnSite work on?
OnSite runs on Android phones, including entry-level devices, and employers manage everything from a web app in any browser.
Can I export attendance for payroll?
Yes. Attendance records with date, time, site and distance from the site can be exported to CSV for your payroll or HR system.
See OnSite on your own team
Book a free demo and we will set up a test site and a few staff so you can try biometric sign-in for yourself.